IMPORTANT: IF YOU ARE ON A NETWORK WITH MULTIPLE NOW UP-TO-DATE USERS, DO NOT UPGRADE TO VERSION 2.0 WITHOUT FIRST CHECKING WITH YOUR NETWORK ADMINISTRATOR. VERSION 2.0 IS NOT COMPATIBLE WITH VERSION 1.0, AND PUBLIC CALENDARS/CATEGORIES CANNOT BE SHARED ACROSS THE TWO VERSIONS. YOU SHOULD MAKE SURE THAT YOUR ENTIRE NETWORK OR WORKGROUP UPGRADES SIMULTANEOUSLY.
Now Up-to-Date™ 2.0.1 Manual Addendum
THIS ADDENDUM CONTAINS CORRECTIONS AND ADDITIONS TO THE MANUAL INCLUDED WITH YOUR SOFTWARE. PLEASE EXAMINE THIS DOCUMENT FOR INFORMATION THAT MAY BE OF INTEREST TO YOU IN YOUR USE OF THE PRODUCT. EACH ENTRY IS FOLLOWED BY ONE OR MORE PAGE NUMBERS REFERRING TO THE LOCATION(S) IN THE MANUAL TO WHICH THE CORRECTION OR ADDITION APPLIES.
SPLIT WINDOWS IN MULTI-DAY AND DAY VIEWS (pp. 135-138)
Version 2.0.1 allows you to view no-time Events like To-Dos, Special Events and Holidays in a special split window of the Multi-Day and Day Views. To display the no-time section, drag upward on the black bar that appears above the resize box in the lower right corner of the window. Notice that you can drag this bar to make the no-time section any size you wish.
Also, you can change Event types by dragging them between the timed section and the No-Time section. For example, if you drag a Special Event from the no-time section into the timed section, it becomes an Appointment with the default start and end times and duration that you have set for new Appointments in your Preferences. If you drag an Appointment from the timed section into the no-time section, it becomes a To-Do.
START THE WEEK ON MONDAY OPTION
Version 2.0.1 allows you to specify that the calendar views will display the weeks starting on Monday and ending on Sunday, instead of Sunday through Saturday. To select this option, choose “Preferences…” from the File menu and select the “Start the week on Monday” checkbox. Please note that the placement of banners will be affected; since banners are not attached to specific days, you may need to reposition them so that they appear over the intended days.
REMINDER ALERT DIALOG BOX (pp. 220-221)
Version 2.0.1 allows you to snooze a Reminder even more easily by typing the desired number of minutes, hours or days and then typing “m” for minutes, “h” for hours, or “d” for days.
REMINDER PREFERENCES (pp. 223-225)
Version 2.0.1 allows you to configure the appearance of the Reminder Event menu more extensively. You can do this by clicking the “Hot Keys / Menu Commands…” button in the Reminder Preferences dialog box (this button replaces the “Edit Events Hot Key” control shown in the illustration on p. 223). A dialog box opens which allows you to select which “New [Event]” commands will be available at the top of the menu (“New Appt.,” “New To-Do,” etc.), set hot keys for any of these commands, and select a special font and size for the text in the menu. This last setting lets you select one font for your menu bar clock display (set in the Reminder control panel itself), but select a different one for the menu text.
CHANGES TO HEADERS AND FOOTERS DIALOG BOX (pp. 83-84, 244-245)
There are a few additional items/functions available in the Headers & Footers dialog box:
• Passing the pointer over the insertable item icons causes “Hot Help” text to appear which explains the function of each item.
• A Color menu is available for changing the color of text in a Header or Footer field.
• Holding down the Option key while choosing a Font, Size, Style or Color from one of the pop-up menus causes the change to affect ALL of the six fields in the dialog box (without the Option key, such a selection affects only the field where the cursor is currently flashing).
DISPLAYING TO-DOS IN VIEWS (pp. 91-93, 140-146)
You can specify that only “Done” or “Not Done” To-Dos will be displayed in Views. For calendar Views, set this option in the Define Formats dialog box (note that the illustration on p. 140 is inaccurate as it omits this option); for the List View, set this option in the Define Layouts dialog box (the illustration on p. 144 is inaccurate for the same reason).
EVENTS WITH NO TITLE (pp. 107, 133, 301, 306)
IMPORTANT: An Event that has no title will not appear in the Month and Week Views. This can be an advantage in that you can create Events which will appear only in the Multi-Day, Day and List Views but which will not clutter the Month and Week Views (it is also useful for Events like the Moon Phases in the Sample Calendar - their self-explanatory Event Graphics appear in the Month View, but no titles). You should be aware, however, that you will not receive Reminders for an Event that has no title.
REPEATING EVENTS (p. 111)
An additional repeat option is available from the Event Info window’s Repeat menu. When the currently-selected Event falls on the last occurrence of a particular day of the week in the current month, you can set the repeat for the last ____day of that specific month. For example, you can set an Event to repeat on the last Thursday in May, instead of having only the options of 4th Thursday in May (the last Thursday can sometimes be the 5th one) or last Thursday of month (which repeats every month).
MODIFYING REPEATING EVENTS (pp. 119-122)
When you are modifying repeating Events, a dialog box appears asking if you want to change One, All, or Future occurrences in the repeating series. This dialog box provides “Hot Help” when you place the pointer over each of the available options, indicating the keyboard shortcuts that you can use to accomplish the desired action in the future and avoid the dialog box.
NO REMINDERS FOR HIDDEN EVENTS (p. 124)
The explanatory text regarding hidden Events states that you will receive Reminders for hidden Events. This is not true — hiding Events also cancels any Reminders attached to them.
ITEM # IN LIST VIEW (pp. 144-146)
In the Define Layouts dialog box, the checkbox for “Mark” is replaced by “Item #”. Selecting this checkbox allows you to include a sequential number in your Layout for each Event appearing in the List View. You can select an item in the List View by typing its Item Number (this works whether or not you are displaying Item Numbers in the current Layout).
MOVING PUBLIC BANNERS (p. 192)
When you are moving a Public Banner, a dialog box appears asking if you want to change the Banner’s position publicly or privately. This dialog box provides “Hot Help” when you place the pointer over each of the available options, indicating the keyboard shortcuts that you can use to accomplish the desired action in the future and avoid the dialog box.
FINDING UNRECONCILED EVENTS (p. 204)
This page states that you can find an Unreconciled Event by choosing “Find…” from the Event menu and typing “=”. In fact, you must type “?” to find an Unreconciled Event — “=” is the Mark for an unread Public Event.
REMINDERS AND OUTDATED ALERTS (pp. 226, 306)
Reminder does not present undismissed alerts which were due more than 30 days ago.
PROMPT FOR PAGE FLIPS IN DOUBLE-SIDED PRINTING (pp. 234, 241)
An additional checkbox appears in the Print Options dialog box which does not appear in the manual. The checkbox is labeled “Prompt for Page Flips,” and applies specifically to Double-Sided printing. This option allows you to specify whether or not Now Up-to-Date will present a dialog box prompting you to flip the printed page and re-insert it each time a page has been printed. You may wish to take these steps to make Double-Sided printing easier:
1. Select “Give no notification” under “When a manual feed job starts” in PrintMonitor’s Preferences.
2. Deselect the “Prompt for page flips” checkbox in Now Up-to-Date’s Print Options dialog box.
3. Select “Manual Feed” in the Print dialog box when starting your print job, then click “Print.” Go to the printer, and insert the first page for printing. After this page is printed, the printer’s “Insert Paper” indicator light will be lit, letting you know that you should flip the page and re-insert it. When you do this, the printer will print the reverse side, then the indicator light will be lit again. Insert a new sheet of paper, and the sequence will be repeated until the job is finished. This lets you avoid having to travel back and forth between your Macintosh and the printer during the print job.
IMPORTING DATA FROM CALENDAR APPLICATIONS (p. 260)
The Sample Calendar contains Templates for importing data from other calendar applications. These Templates make it easy for you to export data in your calendar application’s default format and then import it into Now Up-to-Date. For instructions on importing data from Alarming Events, DateBook, DayMaker, Easy Alarms, First Things First, or LapTrack & Timeslips III, see the special “Importing Data from Other Calendar Applications” section at the end of this Addendum.
PREFERENCES AND IMPORTING (p. 269)
The illustration of the Preferences dialog box is inaccurate. Please refer to the illustration on page 123, which is accurate (or open the Preferences dialog box in the application).
ARCHIVING PASSWORD-PROTECTED PUBLIC CATEGORIES (p. 274)
The description text for step #6 states “if you do not know the Owner Password for a Category, clicking ‘Cancel’ in the password dialog box will cause the Category to be skipped, and the Archive operation will continue.” In fact, the dialog box offers three options: “Cancel,” which stops the entire Archive operation; “Skip,” which skips the individual Category but continues with the rest of the Archive operation; and “OK,” which you should click after typing in the Owner Password.
STICKYCLICK AND REMINDER (p. 306)
The shareware utility StickyClick conflicts with Reminder’s date/stopwatch functions. You may wish to disable this utility in order to use the features of Reminder.
COPYING AND PASTING IN REMINDER EVENT INFO DIALOG BOX (p. 306)
Text cannot be copied or pasted between the Reminder Event Info dialog box and other applications.
CLIPPED MONTH VIEW GRAPHICS IN PRINTED OUTPUT (p. 307)
Month View Graphics which overlap days shown from previous or upcoming months will be clipped when you print the Month View — the portion which appears in the “see-thru” day will not be printed.
CONVERTING A VERSION 1.0 CALENDAR FILE (p. 326)
In the procedure that starts on p. 325 and ends on p. 326, please follow these additional steps if you have been using Public Calendars in version 1.0 and your Calendar Server database has been converted to a version 2.0 Public Event Server database:
7. Pull down the File menu and choose “Network Options…”.
8. If the Server you’ve used previously appears here, select it and click the “Locate…” button; if it does not appear, click the “Add…” button.
9. In the dialog box which opens next, locate the Server and select it.
10. Click “OK.” You are returned to the Network Options dialog box, where your Server appears.
11. Click “OK.”
You’re now ready to use version 2.0 with your converted Server. If your Server hasn’t been converted yet, check with your network administrator or see the “Converting a Server database” section which starts on p. 326.
IMPORTING DATA FROM OTHER CALENDAR APPLICATIONS
You can easily import data from other calendar applications for use in Now Up-to-Date. Import Templates are included as part of the Sample Calendar for this purpose. Before importing data, however, we suggest you follow these instructions:
1. When creating your export file from another application, use that program’s default settings (specific instructions follow) and always export with tab/return delimiters.
2. Make a copy of the Sample Calendar and test importing with the copy.
3. Create Categories and Priorities (if applicable) in Now Up-to-Date which match any that are set up in the other application.
4. Set any preferences in Now Up-to-Date that you want assigned to the new imported Events (default category if no matching Categories are found, default Priority if no matching Priorities are found, advance Reminder notification type, sound and interval, etc.).
5. Follow the instructions starting on p. 260 of the manual for importing data into a Calendar File.
NOTE: IF YOU IMPORT UNDATED TO-DOS FROM ANOTHER APPLICATION, REMEMBER THAT THEY WILL APPEAR ONLY IN THE LIST VIEW IN NOW UP-TO-DATE. YOU WILL NOT SEE THEM IN YOUR CALENDAR FILE AFTER THE IMPORT OPERATION UNLESS YOU OPEN THIS VIEW.
Specific instructions follow for importing text files from various programs.
Alarming Events Export Now Up-to-Date Import
--------------------- ---------------------
1. Date 1. Date
2. Time 2. Start Time
3. Subject 3. Title
4. Notes 4. Description
5. Notification Type 5. Type
6. Duration 6. Ignored
7. Advance Warning 7. Ignored
8. Recurrence 8. Ignored
9. Recurrence 9. Ignored
10. Recurrence 10. Ignored
* Ignored fields do not correspond to anything in Now Up-to-Date, so the default settings will be assumed (Duration, Advance Warning, Recurrence).
DateBook Export Now Up-to-Date Import
--------------------- ---------------------
1. Date 1. Date
2. Start 2. Start Time
3. End 3. End Time
4. Summary 4. Title
5. Description 5. Description
6. Category 6. Category
7. Type 7. Type
8. Priority 8. Priority
9. Completed 9. Done
* Make sure you create matching Priorities (High, Med, Low) and matching Categories in Now Up-to-Date before importing.
**Do not export the Duration and Group fields from DateBook.
DayMaker Calendar Items Export Now Up-to-Date Import
* The Finish Date field has no equivalent in Now Up-to-Date, so all imported Events will have an assumed finish date equal to the start date (1 day).
DayMaker Note Items Export Now Up-to-Date Import
------------------------ ---------------------
1. Text 1. Title: Description
* DayMaker Note Items are imported as Undated To-Dos in Now Up-to-Date.
Easy Alarms Export Now Up-to-Date Import
--------------------- ---------------------
1. Date 1. Date
2. Start 2. Start Time
3. Message 3. Title: Description
4. Advance Notice 4. Ignored
5. Recurring Interval 5. Ignored
* Ignored fields do not correspond to anything in Now Up-to-Date, so the default settings will be assumed (Advance Notice and Recurring Interval)
First Things First 3.0 Export Now Up-to-Date Import
------------------------- ---------------------
1. Text 1. Title: Description
2. Priority 2. Priority
3. Done 3. Done
4. Category 4. Category
5. Date 5. Date
6. Start Time 6. Start Time
7. Recurrence 7. Ignored
8. Reminder? 8. Ignored
9. Adv. Warning 9. Ignored
10. Type 10. Type
* Make sure you create matching Priorities (Priority 1, Priority 2, Priority 3, Priority 4) and matching Categories in Now Up-to-Date before importing.
* Ignored fields do not correspond to anything in Now Up-to-Date, so the default settings will be assumed (Recurrence, Reminder?, Adv. Warning)
LapTrack & Timeslips III
---------------------
1. Date
2. Start time
3. End time
4. Title
5. Description
6. Type
7. Done
8. Category
*Use this export Template for exporting text that can be imported into LapTrack & Timeslips III (for client billing), using the import templates provided by Timeslips Corporation.
